3-way
Care, invoice & payment matching
CSV
Visit-level data imports
GBP
Exceptions priced in pounds
Xero / Sage
Adjustment exports
Three steps, run on your own data, with a full evidence trail at every stage.
Drop in the call-log export, invoice ledger and remittance file. Clinical detail is stripped in the browser before anything leaves the device.
Each visit is matched against council funding bands and contracted rates, with tolerance thresholds applied and exceptions priced.
Review flagged items, approve with attribution, and export adjustments straight into Xero or Sage.
Purpose-built for local authority contracts, ICB packages and private pay — not adapted from generic accounting software.
Cross-references scheduled against delivered care hours and council-specific funding bands on every visit record.
Clinical notes stripped in the browser before transmission. GDPR Article 25 compliant by architecture.
Overbilling risk and revenue leakage flagged instantly, each exception quantified in pounds and queued for approval.
One-click export of approved reconciliations and credit notes, ready for direct import into your finance system.
Live KPIs update as care logs are processed — revenue recovered, exceptions open, adjustments approved.
Every reconciliation decision timestamp-locked and attributable, so financial inspections are a document retrieval, not a project.
Fictional examples using invented hours, rates and payments. These are not customer testimonials, measured recoveries or promised results. A flagged difference must be checked against the contract and approved by the payer before any money is recovered.
Illustrative example · fictional data
A fictional provider compares visit records with several council remittances and finds a difference to investigate.
Example only — not confirmed or recovered revenue.
Illustrative example · fictional data
A fictional provider checks delivered hours against its agreed rate before asking the payer to review a short payment.
Example only — not confirmed or recovered revenue.
Every layer is engineered for financial data security and UK regulatory scrutiny.
Row-level security guarantees one agency can never read another agency's ledger.
Only pseudonymised references, times and dates are processed. No clinical record enters the system.
Every reconciliation decision is timestamped and immutable for CQC and local authority inspection.
14-day free trial. No card required to start.
Up to 5,000 care hours
15,000+ care hours
Direct answers on capability, security and outcomes. See all questions.
CareLedger AI reconciles rostered, delivered and invoiced care hours against local authority, ICB and private payer remittances, flags every discrepancy in pounds, and produces a CQC-ready audit trail for each adjustment.
There is no guaranteed recovery amount. Reconciliation identifies potential differences in your own records; any recovery depends on your contracts, evidence and payer approval. The examples on this page are fictional, not measured customer results.
Yes. Any rostering or electronic call monitoring platform that exports visit-level records with timestamps and a service user reference can be reconciled. CareLedger AI sits alongside your existing systems rather than replacing them.
Yes. Data is encrypted with TLS 1.3 in transit and AES-256 at rest, each agency's records are isolated by row-level security, and identifying clinical detail is stripped in the browser before upload.
Most providers run their first reconciliation the same day. You upload a call-log export, an invoice ledger and a remittance file as CSV, confirm your rate card, and the exception report is generated automatically.
Yes. Approved adjustments and credit notes export in Xero- and Sage-compatible formats, so nothing needs rekeying into your finance system.