CareLedger AI matches rostered, delivered and invoiced care hours against local authority, ICB and private payer remittances — every discrepancy quantified in pounds, every adjustment evidenced.
£466k
Revenue recovered
610k
Hours reconciled
30
Branches live
£4.2B
UK homecare market
11,000+
Registered agencies
23%
Average billing error
<2 min
Reconciliation time
Three steps, run on your own data, with a full evidence trail at every stage.
Drop in the call-log export, invoice ledger and remittance file. Clinical detail is stripped in the browser before anything leaves the device.
Each visit is matched against council funding bands and contracted rates, with tolerance thresholds applied and exceptions priced.
Review flagged items, approve with attribution, and export adjustments straight into Xero or Sage.
Purpose-built for local authority contracts, ICB packages and private pay — not adapted from generic accounting software.
Cross-references scheduled against delivered care hours and council-specific funding bands on every visit record.
Clinical notes stripped in the browser before transmission. GDPR Article 25 compliant by architecture.
Overbilling risk and revenue leakage flagged instantly, each exception quantified in pounds and queued for approval.
One-click export of approved reconciliations and credit notes, ready for direct import into your finance system.
Live KPIs update as care logs are processed — revenue recovered, exceptions open, audit fines prevented.
Every reconciliation decision timestamp-locked and attributable, so financial inspections are a document retrieval, not a project.
Four CQC-registered providers run their reconciliation on CareLedger AI in production. Every figure below is measured by the platform from their reconciled payroll and funding data — not a marketing estimate.
Total recovered
£466,074
Plymouth & South Devon
Multi-branch reconciliation across Devon & Cornwall County Council frameworks, carer trust scoring and live drift alerts on double-billed visits.
Live customer since Nov 2025
Salisbury / Bristol corridor
Domiciliary reconciliation across Wiltshire, Somerset and Bristol contracts, with anomaly detection on split-visit funding and CQC evidence-pack automation.
Live customer since Feb 2026
Salisbury / Wessex
Nursing and domiciliary hours reconciled together, with predictive revenue forecasting and council-insight benchmarking for Wiltshire ICB.
Live customer since Apr 2026
Helston & South-West Cornwall
Cornwall Council and NHS Cornwall packages reconciled, with travel-time billing anomaly detection across remote rural rosters.
Live customer since Jan 2026
Every layer is engineered for financial data security and UK regulatory scrutiny.
Row-level security guarantees one agency can never read another agency's ledger.
Only pseudonymised references, times and dates are processed. No clinical record enters the system.
Every reconciliation decision is timestamped and immutable for CQC and local authority inspection.
14-day free trial. No card required to start.
Up to 5,000 care hours
15,000+ care hours
Direct answers on capability, security and outcomes. See all questions.
CareLedger AI reconciles rostered, delivered and invoiced care hours against local authority, ICB and private payer remittances, flags every discrepancy in pounds, and produces a CQC-ready audit trail for each adjustment.
Unbilled and underpaid care in UK domiciliary services commonly sits between 2% and 7% of annual revenue. CareLedger AI quantifies your actual figure from the first reconciled payment cycle.
Yes. Any rostering or electronic call monitoring platform that exports visit-level records with timestamps and a service user reference can be reconciled. CareLedger AI sits alongside your existing systems rather than replacing them.
Yes. Data is encrypted with TLS 1.3 in transit and AES-256 at rest, each agency's records are isolated by row-level security, and identifying clinical detail is stripped in the browser before upload.
Most providers run their first reconciliation the same day. You upload a call-log export, an invoice ledger and a remittance file as CSV, confirm your rate card, and the exception report is generated automatically.
Yes. Approved adjustments and credit notes export in Xero- and Sage-compatible formats, so nothing needs rekeying into your finance system.